Beach Haven Primary School Before and After School Care (BHPS BASC) OSCAR Programme – Terms & Conditions

I agree and acknowledge:

Bookings & Attendance

• The number of attendees is regulated by OSCAR, and the programme must adhere to this directive when accepting bookings.
• Priority is given to children with regular, ongoing bookings. Casual or part-time bookings are subject to availability.
• Bookings will only be accepted if your account is up to date.

Payments

• Fees are to be paid weekly in advance.
• Parents/caregivers are responsible for ensuring their child/ren’s account is kept up to date.
• Accounts more than 2 weeks in arrears without consultation may be temporarily suspended until the account is paid in full.
• Outstanding payments can be accessed anytime via your AIMY dashboard.
• For detailed account enquiries, please contact: office@beachhaven.school.nz.

Sign-In & Pick-Up

• Children must be signed in (Before School Care) and signed out (After School Care) daily by a nominated parent or caregiver on your AIMY profile.
• Prior arrangement with staff is required if someone other than the nominated person will collect your child.
• Children must be collected no later than 5:45pm. Late fees apply as follows: $5 for the first 10 minutes, then $1 per minute thereafter.
• If a child is not collected by closing time (5:45pm) and staff are unable to contact the parent/caregiver or emergency contacts, the programme will follow its non-collection procedure, which may include contacting authorities to ensure the child’s safety.

Booking Changes & Cancellations

• Charges are based on bookings made online via the AIMY programme, including absences due to illness or early collection. Discretion will be applied for long-term illness.
• Any booking changes must be notified to the programme coordinator at least one week in advance to avoid charges.
• Cancellations made less than two weeks in advance will be charged at the management team’s discretion.

Child Welfare & Safety

• Parents/caregivers must advise the supervisor of any situation, medical condition, or other circumstances that may affect the child.
• Behaviour consistently harmful to others or damaging to property may result in dismissal from the programme after appropriate measures have been explored.
• Parents/caregivers are responsible for keeping their child’s AIMY profile up to date, including all contact details.
• The supervisor may arrange any urgent medical treatment at the parent/caregiver’s cost.

Programme Supervision & Liability

• While under the management of Beach Haven OSCAR, employees and volunteer staff will provide proper supervision.
• Neither management, staff, nor volunteers accept personal liability for any act or omission arising during programme sessions or activities.

Privacy

• The ASC adheres to the Privacy Policy regarding the collection, storage, and sharing of personal information. A copy of the policy is available [here].